Contract Administrator *Construction experience required

Contract Administrator *Construction experience required

Stuart Olson Dominion has an opening in the Vancouver Branch for a qualified contract administrator. Reporting to the Construction Manager, the successful candidate will:

• assume responsibility for the documentation, change management and communications on assigned projects


• work closely with the project manager, estimator, superintendent and other members of the project team such that the project priorities with respect to schedule, performance and costs are achieved


• liaison with the client, design consultants, trade contractors and suppliers on a regular basis to ensure timely availability of technical information for tender documents and continued construction progress

This may be an office or site-based position.

More specifically, the candidate’s responsibilities will include:

• Complete project administration for preconstruction, construction and post-construction services, including: documentation preparation, tracking, and distribution


• Preparation of all contract documents in accordance with company standard


• Project/contract administration including but not limited to:
  
  
  
  • Project setup
  
  
  • Documentation of all project meetings (minutes of meetings - MOM)
  
  
  • Preparation of bid documents including specifications
  
  
  • Sub-trade tendering
  
  
  • Bid clarification meetings
  
  
  • Bid summaries and recommendations
  
  
  • Preparation, processing and execution of prime contract and subcontract documents in accordance with company and client requirements and standards
  
  
  • Quality control documentation
  
  
  • All project communications
  
  
  • Purchase order administration
  
  
  • SAP data input for change management and subcontract management
  
  
  • Change management: change orders, requests for information, site instructions, etc.
  
  
  • Maintain logs on correspondence, change requests, requests from subcontractors, back charges, contract amendments and notices
  
  
  • Submittals: expediting review and approval of shop drawings, product sheets, operation manuals,  and other related documents
  
  
  • Document management and control including conformance to company standards
  
  
  • Filing and archiving of project documents (electronic and paper)
  
  
  • Project closeout and archiving activities, logs, and transmittals
  
  
  
  


• Work closely with the project manager and site superintendent to ensure risks related to project documents are minimized


• Be ultimately responsible for all project and contract administration required to successfully execute and deliver the project(s)


• Develop and maintain positive relationships with clients, consultants, trade contractors, suppliers and employees


• Maintain the highest standards of professional ethics and integrity when representing Stuart Olson


• Effective execution of company policies and procedures relating to contract management


• Timeliness, accuracy and adequacy of negotiation and administration activities


• Track and ensure subcontract requirements and agreements are fulfilled during the course of the project(s)


• Effective supervision of change management activities to assure adequate protection of the company and agreed contract(s)


• Timeliness, accuracy and adequacy of problem identification, status reporting and corrective action


• Works effectively with project personnel to plan and support subcontracts execution for the project(s)


• Assist in maintaining subcontractor performance records and pertinent data on each subcontractor


• Supervision, development and training or project assistants in project and contract administration


• Training of project managers, EIT’s, and superintendents in project and contract administration

Personal Attributes

• Present a professional, calm and courteous image while interfacing with the members of the organization


• Sense of humor


• Outstanding interpersonal skills


• Maintains the highest standards of professional ethics and integrity


• Exemplary communication skills – written and verbal


• Patient


• Manages ‘last minute’ and conflicting priorities with composure


• Can create ‘sense’ out of ‘nonsense’


• Can multi-task with ease

The Candidate

The successful candidate will have completed post secondary education in construction management, project management, or pursued self-directed continuing education in a similar field (eg. BA, BSc, CET, Engineering (EIT), DEC, PMAC, CCCM) alongside at least 5 years of experience in a similar role in the construction, engineering, or EPC industry. Alternatively, the candidate will have extensive experience in contract administration in a similar role, in the construction, engineering, or EPC industry.

This position requires a mature, experienced individual. He/she has a demonstrable record of successfully performing in a contract administration role previously on projects $50-$200million in value.

The individual will be a self-starter and possess a strong work ethic with a self-imposed desire to exceed everyday expectations. This accomplished individual will have a high degree of personal integrity and will serve as a mentor to co-workers.

Compensation

Base Salary:                           To be negotiated

Short Term Incentive:          Annual bonus dependent on company profit and individual performance

Stock Purchase Plan:            5% matching by company

Benefits:                                 Comprehensive

Group RRSP                               Includes 5% matching retirement savings plan

 

Apply via website: www.stuartolson.com

Job Title Contract Administrator *Construction experience required

Company Name Stuart Olson Dominion Email Website http://www.stuartolson.com Salary Province British Columbia Location Vancouver